Agencies lose up to 30% of their time on manual billing and chasing overdue payments. Automating recurring payments is a game-changer, saving time and ensuring steady cash flow.
Recurring Payment Systems handle everything from invoicing to subscription renewals, giving you a hassle-free way to manage client payments.
These tools reduce errors, speed up billing, and make the entire process seamless for both you and your clients.
In this article, we explore the top 8 Recurring Payment Systems designed to simplify billing and boost your agency’s efficiency.
Quick List of the Best Recurring Payment Systems for Agencies
- Agency Handy: Ideal for agencies with subscriptions, offering multi-currency billing, invoicing, and branded payment options.
- Braintree: Flexible payment platform with fraud protection, customizable subscriptions, and global currency support.
- PayPal: Simple and widely-used tool for recurring billing with multiple payment options and global reach.
- Chargebee: Advanced subscription management system with proration, detailed analytics, and dunning tools.
- FreshBooks: User-friendly invoicing platform with recurring payments, client portals, and payment reminders.
- HubSpot: All-in-one CRM with integrated billing, automated workflows, and recurring revenue analytics.
- Pabbly: Affordable solution with no transaction fees, lifetime pricing, and simple subscription management.
- ChargeOver: Robust tool for agencies with complex billing needs, offering dunning management and subscription flexibility.
Comparison Table of the Top Recurring Payment Systems for Agencies
Here’s a side-by-side comparison of the top 8 tools to help you find the perfect fit for managing recurring payments:
| Recurring Payment System | Unique Features | Best For | Pricing |
| Agency Handy | 1. Multi-currency billing.2. Automated invoicing.3. Branded invoices. | Agencies with retainer clients | Starts at $49/month annually. |
| Braintree | 1. Fraud protection.2. 130+ currency support.3. Proration options. | Agencies managing global clients. | 2.59% + $0.49/transaction. |
| PayPal | 1. Easy recurring setup.2. Multiple payment methods.3. Global reach. | Agencies needing simple payment tools. | 2.9% + $0.30/transaction. |
| Chargebee | 1. Flexible pricing plans.2. Subscription analytics.3. Dunning tools. | Agencies with complex subscriptions. | Starts at $249/month annually. |
| FreshBooks | 1. Recurring invoices.2. Client portal.3. Payment reminders. | Agencies focused on invoicing. | Starts at $17/month annually. |
| HubSpot | 1. CRM integration.2. Automated workflows.3. Revenue analytics. | Agencies needing an all-in-one solution. | Starts at $50/month annually. |
| Pabbly | 1. No transaction fees.2. Lifetime pricing.3. Multi-currency support. | Budget-conscious agencies. | Starts at $699 (lifetime access). |
| ChargeOver | 1. Dunning management.2. Subscription customization.3. Multi-currency. | Agencies handling large client bases. | Starts at $149/month. |
Top 8 Recurring Payment Systems for Agencies to Simplify Billing and Boost Efficiency
We analyzed and tested over 15 payment tools to bring you this list of the best recurring payment systems for agencies.
Our selection is based on features like subscription management, invoicing automation, multi-currency support, and overall ease of use.
Let’s explore them one by one:
1. Agency Handy
Agency Handy is the best recurring payment system to handle subscriptions, automate invoices, and keep your payments organized. Managing recurring payments doesn’t have to be complicated anymore.
It’s made specifically for agencies like yours, offering the tools you need to manage client billing with ease.
Setting up recurring payments is simple. You can create branded invoices that reflect your agency’s identity. Add your logo, colors, and even custom discounts to make your invoices look professional.
And automate subscription renewals and send payment reminders to your clients without lifting a finger.
Agency Handy lets you customize when and how these reminders go out, so your clients always know when payments are due. This means less time spent chasing payments and more time focusing on what matters most, your agency’s growth.
The platform works with popular payment gateways like PayPal, Stripe, and Wise, so your clients can pay securely in their preferred way.
In short, Agency Handy helps you simplify recurring payments while keeping everything professional and efficient. If you’re looking to save time, reduce manual work, and scale your agency, this is the tool for you.
Key Features of Agency Handy
Let’s explore the key features of Agency Handy:
Customizable Subscription Plans
Easily modify subscription details like billing cycles, amounts, and renewal dates. Adjust plans as needed to suit specific client requirements. This flexibility ensures that your subscriptions remain aligned with client needs.
Customizable Payment Reminders
You can schedule reminders to notify clients about payments at the right time. Whether it’s a week before, on the due date, or after, reminders are fully customizable.
This reduces the chances of late payments and avoids unnecessary follow-ups. Clients always stay in the loop about their dues.
Professional and Branded Invoices
Design invoices that reflect your agency’s identity. Add your logo, brand colors, and detailed payment information to create professional-looking invoices.
This helps your agency appear polished and keeps billing clear for clients. Customization options make every invoice unique.
Multi-Currency Payments
Managing international clients is easier with multi-currency support. You can accept payments in different currencies without complications. This eliminates barriers to global transactions and enhances client convenience. It’s a simple way to manage payments across borders.
Secure Payment Gateway Integrations
Agency Handy works seamlessly with Stripe, PayPal, and Wise for secure transactions. Clients can choose their preferred payment method, enhancing trust and satisfaction. Payments are processed securely, giving you peace of mind.
Centralized Payment Tracking
Track payments, invoices, and subscriptions all from one dashboard. You’ll see real-time updates on pending, completed, or overdue transactions. It keeps everything organized and eliminates confusion about payment statuses.
Best Use Cases for Agency Handy
Agency Handy handles recurring payments, making it perfect for agencies in various scenarios:
Subscription-Based Agencies
If your agency offers subscription services like SEO, content marketing, or design, Agency Handy is ideal. It automates recurring billing, handles subscription renewals, and sends payment reminders, ensuring smooth and consistent cash flow.
Agencies Serving Global Clients
Agency Handy’s multi-currency payment support is a game changer. Clients can pay in their local currency, making transactions simple and hassle-free for both parties.
Agencies with Complex Billing Needs
If your agency handles split payments, installment plans, or custom discounts, Agency Handy simplifies it all. You can configure flexible payment options directly in the platform, saving time and keeping things organized.
Client-Focused Agencies
Agencies that prioritize client experience will benefit from Agency Handy’s branded invoices and tailored subscription plans. You can customize every detail, making your agency appear professional and trustworthy to your clients.
Agencies Managing Multiple Services
If your agency offers multiple services or packages, Agency Handy helps manage them efficiently. You can organize services, track payments, and link everything to client profiles for a streamlined workflow.
Pros of Agency Handy
- Simplifies recurring payments for both you and your clients.
- Reduces late payments with automated reminders and invoicing.
- Makes handling international clients easier with global payment support.
- Saves time by managing subscriptions, payments, and client details in one platform.
- Offers a user-friendly interface that’s easy to set up and navigate.
Pricing of Agency Handy
Let’s explore the pricing of Agency Handy:
What Users Say About Agency Handy
Rating on Product Hunt: 5 out of 5
“Awesome management tool. Saves a lot of time and effort.”- Brett Brown
Rating on G2: 5 out of 5
“I am extremely satisfied with Agency Handy. It has streamlined our client management process and has become an essential tool for our business operations.” – Vikas P
Rating on Capterra: 5 out of 5
“Agency Handy is an all-in-one solution that has streamlined our operations, improved client satisfaction, and boosted team productivity. It’s an indispensable tool for any digital agency looking to scale their business efficiently.”
– Priyanka P.
Why Should You Choose Agency Handy for Recurring Payment Systems?
Agency Handy streamlines recurring payments, making it a reliable choice for agencies looking to save time and simplify billing.
It combines automation, flexibility, and robust tools to handle subscription management efficiently. Here’s how it caters to your agency’s recurring payment needs:
| Feature | How Agency Handy Addresses It |
| Automated Billing | Automates subscription renewals and recurring invoices, saving time and reducing manual tasks. |
| Customizable Reminders | Sends tailored payment reminders to clients before, on, or after the due date. |
| Multi-Currency Support | Allows clients to pay in their local currency, making international transactions seamless. |
| Branded Invoices | Lets you create professional invoices with custom logos, colors, and detailed payment breakdowns. |
| Flexible Payment Options | Supports split payments, installment plans, and custom discounts to meet diverse client needs. |
| Centralized Payment Tracking | Tracks all subscriptions, payments, and invoices in one easy-to-access dashboard. |
| Secure Payment Gateways | Integrates with PayPal, Stripe, and Wise for safe and hassle-free transactions. |
2. Braintree
Braintree is a powerful payment gateway designed to simplify recurring billing for agencies. It offers tools to set up subscription payments, manage client billing cycles, and accept payments across multiple channels.
With Braintree, agencies can handle global clients efficiently, thanks to its support for over 130 currencies and numerous payment methods.
During our testing, Braintree stood out for its ability to customize subscription plans. You can easily adjust billing cycles, apply discounts, and even handle proration when clients change their subscription levels.
The user interface is straightforward, but setting up advanced features, like webhook notifications, may require some technical expertise. However, once configured, it runs seamlessly.
Compared to Chargebee, another tool on our list, Braintree offers more payment method flexibility, making it a better choice for agencies with diverse client bases.
However, Chargebee excels in offering in-depth analytics and built-in tools to manage subscription upgrades or downgrades, which may suit agencies needing deeper reporting features.
Key Features of Braintree
Here are the key features of Braintree that make it an excellent choice for agencies:
- Automated Subscription Billing: Braintree helps you streamline subscription management by automating billing cycles and renewals. This ensures your agency gets paid on time without manual intervention.
- Multiple Payment Methods: You can accept payments through credit cards, PayPal, Venmo, Apple Pay, and Google Pay. This wide range of options ensures a smooth payment experience for your clients.
- Global Payment Support: Braintree supports over 130 currencies, making it perfect for agencies serving international clients. It simplifies cross-border transactions and reduces payment barriers.
- Customizable Subscription Plans: Create flexible subscription plans with options for discounts, free trials, and prorated charges. This makes it easy to tailor payment terms to your clients’ needs.
- Advanced Fraud Protection: With built-in fraud detection tools, Braintree secures transactions and protects sensitive data. This gives you and your clients peace of mind.
Pros of Braintree
- Supports multiple payment methods like credit cards, PayPal, and digital wallets.
- Handles over 130 currencies for global transactions.
- Offers robust fraud detection tools for secure payments.
- Flexible subscription plans with features like proration and discounts.
- Provides a developer-friendly API for advanced integrations.
Cons of Braintree
- Requires technical expertise to set up advanced features.
- Reporting tools are less detailed compared to some competitors.
Braintree Pricing
- Transaction Fees Only: 2.59% + $0.49 per transaction for card payments in the U.S. (may vary internationally). There are no monthly or setup fees, making it ideal for agencies that want pay-as-you-go pricing.
- Additional Fees: International payments and currency conversion fees apply, which can increase overall costs for global agencies.
What Users Say About Braintree
Review on G2:
Braintree is incredibly easy to use with regards to seeing charges, making charges, refunding, voiding, and handling disputes. The analytics and pulling multiple records for customers are not easy to use and clunky. It is overly complicated and difficult to search for customer transactions – Verified User
Review on Product Hunt:
Found Braintree site is very very essential for me because of I have so many payments that I have to get paid or claim so now I decided that Braintree can give me best fast solutions for all of my payments. – Suleyman Ahmed
3. PayPal
PayPal is one of the most trusted names in payments, making it a popular choice for recurring billing. You can set up automated subscription plans with ease, making it simple to manage client payments.
With its global reach, PayPal allows you to accept payments in over 200 countries and 25 currencies. This makes it a great option for agencies working with international clients.
It also supports various payment methods, including credit cards, bank transfers, and PayPal balances, giving clients plenty of ways to pay.
When we tested PayPal’s recurring payment tools, we loved how easy it was to set up subscription plans.
Even if you’re new to payment automation, the process is straightforward and doesn’t require much technical knowledge. Compared to ChargeOver, PayPal is simpler to use and has a broader user base.
That said, ChargeOver offers better tracking and reporting tools, which could be more useful for agencies with complex billing needs or multiple subscription tiers.
If you’re looking for a straightforward and widely accepted system for recurring payments, PayPal is a solid choice.
Key Features of PayPal
Let’s explore the key features of PayPal that make it a reliable choice for agencies:
- Automated Subscription Management: PayPal simplifies recurring billing by automating subscription renewals. This allows you to set up payment cycles and ensure your clients are billed on time without manual effort.
- Global Payment Support: PayPal is perfect for agencies working with international clients. Your clients can pay in their local currency, reducing barriers to global transactions.
- Multiple Payment Methods: PayPal offers flexibility by supporting payments through credit cards, bank transfers, PayPal balances, and even Venmo (in certain regions). This makes it convenient for clients to pay in their preferred way.
- Easy Integration: You can integrate PayPal with most platforms, including Shopify, WooCommerce, and custom websites. This ensures seamless payment processing for your agency’s recurring billing needs.
Pros of PayPal
- Easy setup for recurring billing with minimal technical knowledge.
- Available in over 200 countries with support for 25+ currencies.
- Clients can pay via multiple methods, including credit cards and bank transfers.
- Offers a secure payment system with fraud detection.
- Integrates easily with most platforms like Shopify and WooCommerce.
Cons of PayPal
- Lacks advanced subscription features like proration or complex adjustments.
- Transaction fees can be high for large volumes.
PayPal Pricing
- Standard Transaction Fees: 2.9% + $0.30 per transaction for domestic payments in the U.S. (slightly higher for international). No monthly fees for basic usage, but advanced features like PayPal Payments Pro cost $30/month.
- Micropayments Pricing: Lower fees for smaller transactions under $12, making it appealing for agencies with lower-value recurring payments.
What Users Say About PayPal
Review on G2:
You have 2 options to receive the funds, either real time or 2 to 3 business days. You can also choose from several currencies. The transfer fee is quite high and the conversion rate is lower compared to other remittance channels. – Rosalina D.
Review on Product Hunt:
Life saver, but I wouldn’t trust letting my money on it since they block a lot of accounts for minor reason. – gbmarlo
4. Chargebee
Chargebee is a versatile tool designed to simplify recurring payments for agencies. It helps you automate billing cycles, manage subscriptions, and adjust pricing plans effortlessly.
Features like proration, discounts, trial periods, and support for multiple payment gateways make it ideal for agencies offering tiered or customizable services. You also get powerful analytics to track subscription trends and revenue growth.
When we used Chargebee, its flexibility impressed us. Making mid-cycle changes, such as upgrading or downgrading plans, was seamless. You can also apply credits and adjust billing without disrupting payments.
However, it may take some time to get used to the platform if you’re new to subscription management. For smaller agencies, tools like PayPal may feel simpler to navigate.
Compared to Pabbly, Chargebee provides more advanced tools for agencies managing complex billing needs.
Pabbly, on the other hand, is easier to use and charges no transaction fees, making it better suited for budget-conscious or smaller agencies.
Key Features of Chargebee
Here are the key features of Chargebee that make it a robust tool for agencies:
- Automated Recurring Billing: Chargebee simplifies subscription management with automated billing cycles. It ensures payments are processed on time, reducing manual intervention and improving cash flow.
- Flexible Subscription Plans: You can create highly customizable subscription plans, including trial periods, discounts, proration, and tiered pricing. This makes it easy to cater to your client’s unique needs.
- Multiple Payment Gateways: Chargebee integrates with a variety of payment gateways like Stripe, PayPal, and Authorize.Net. This flexibility ensures your clients can pay using their preferred methods.
- Multi-Currency Support: With support for multiple currencies, Chargebee is ideal for agencies working with global clients. Your clients can pay in their local currency, making international transactions effortless.
- Detailed Analytics and Reporting: Chargebee offers in-depth insights into subscription trends, churn rates, and revenue performance. These reports help you make data-driven decisions for your agency.
Pros of Chargebee
- Automated recurring billing with advanced subscription features like trial periods and proration.
- Offers robust analytics for tracking subscription trends and churn rates.
- Integrates with multiple payment gateways for flexibility.
- Supports dynamic pricing options like tiered and volume-based plans.
- Provides excellent tools for mid-cycle subscription changes.
Cons of Chargebee
- Higher cost compared to simpler platforms.
Chargebee Pricing
What Users Say About Chargebee
Review on G2:
With simple integration, especially with .NET, Chargebee manages subscription-based payments effectively. Their API documentation is in its details thus making implementation a breeze. The new UI seems a bit confusing and navigation through it is not that intuitive anymore compared to the older one- Anmol G.
Review on Product Hunt:
The product is good, but available only in limited languages. Their only interest seems to be their bonus for new revenue, and once they have tricked you into paying more than you should you hear nothing from them. – Bernd
5. FreshBooks
FreshBooks is a well-known tool for invoicing and accounting that includes easy-to-use recurring payment features.
It lets you automate billing, set up subscription plans, and accept payments via credit cards, ACH transfers, and PayPal.
Its clean and intuitive interface makes it a great choice for small and mid-sized agencies. Clients can also view and pay invoices directly through the client portal, making the process even smoother.
During our experience with FreshBooks, we found its setup process to be quick and user-friendly. Creating recurring profiles and customizing invoices with your branding was a breeze.
While the tool works well for basic recurring monthly payment, it lacks advanced features like proration or flexible plan adjustments, which might limit its functionality for more complex billing setups.
In contrast to HubSpot, FreshBooks focuses on simplifying invoicing and financial management.
HubSpot, on the other hand, offers recurring payment tools as part of a broader CRM solution, which may be better for agencies that need an all-in-one platform.
Key Features of FreshBooks
Let’s explore the key features of FreshBooks that make it an excellent choice for agencies:
- Automated Recurring Invoicing: FreshBooks allows you to set up recurring invoices effortlessly. You can automate the billing process, ensuring clients are charged on time without any manual effort.
- Customizable Invoice Templates: You can create professional-looking invoices with your agency’s branding, including your logo and personalized messages. This helps maintain a polished and professional image.
- Client Portal for Easy Payments: FreshBooks provides a client portal where clients can view and pay their invoices directly. This makes it convenient for them to keep track of their subscriptions and payments.
- Multiple Payment Methods: Accept payments via credit cards, ACH transfers, and PayPal. This flexibility ensures your clients can choose their preferred payment method with ease.
- Expense and Tax Tracking: Track expenses and taxes directly within FreshBooks to stay on top of your finances. This feature simplifies end-of-year tax filing and ensures accurate bookkeeping.
Pros of FreshBooks
- Automates recurring invoicing with a user-friendly interface.
- Allows clients to view and pay invoices through a dedicated portal.
- Offers multiple payment methods like ACH transfers, PayPal, and credit cards.
- Tracks expenses and taxes, simplifying financial management.
- Includes customizable branded invoices.
Cons of FreshBooks
- Limited advanced subscription features like proration or tiered pricing.
- Analytics are basic compared to other tools on the list.
FreshBooks Pricing
What Users Say About FreshBooks
Review on G2:
What I like best about FreshBooks is its clean and intuitive design. It makes invoicing and managing finances straightforward. What I dislike about FreshBooks is the limitation on the number of clients for certain plans and the need for workarounds to manage more clients. As a premium paying user, these restrictions feel frustrating – Brent G.
Review on Product Hunt:
If you’re tracking and invoicing needs are simple -freshbooks is totally fine. Their pricing has gotten a little ridiculous for what they offer, but I wouldn’t say it’s a “bad” value. It’s totally fine if its feature set covers what you need. – Kenneth
6. HubSpot
HubSpot combines recurring payment management with its powerful CRM tools, giving you a seamless way to manage subscriptions alongside client relationships.
It automates billing, tracks payments, and handles renewals efficiently. With built-in analytics, you can also monitor recurring revenue trends and gain insights into client subscriptions
While exploring HubSpot, we noticed its biggest advantage is the integration of payments with client management.
Being able to track payments, link them to deals, and view everything in one platform makes it highly organized.
However, the platform may feel like overkill for smaller agencies focused only on recurring payments, as HubSpot is designed for broader business management.
Compared to Pabbly, HubSpot offers far more in terms of CRM integration and analytics.
Pabbly, on the other hand, is a better choice for agencies seeking a lightweight, cost-effective tool that focuses solely on recurring payments without additional CRM features.
Key Features of HubSpot
Here are the key features of HubSpot that make it an excellent choice for agencies:
- Recurring Billing Integration with CRM: HubSpot combines recurring billing with its powerful CRM tools. You can manage client subscriptions, track payments, and renewals while keeping all client interactions in one place.
- Automated Payment Reminders: Send automated reminders to clients for upcoming or overdue payments. This feature reduces late payments and keeps communication consistent and professional.
- Detailed Revenue Analytics: HubSpot provides insights into recurring revenue trends, churn rates, and subscription performance. These analytics help you understand client behavior and improve your subscription strategies.
- Flexible Subscription Management: Create and modify subscription plans based on client needs. Whether it’s billing frequency or plan changes, you can manage it all seamlessly.
- Multi-Channel Payment Support: HubSpot integrates with multiple payment platforms, enabling you to offer clients their preferred payment methods. This enhances convenience and client satisfaction.
Pros of HubSpot
- Integrates recurring payments with a full-featured CRM platform.
- Tracks subscription performance with detailed analytics.
- Automated payment reminders and workflows for seamless billing.
- Supports customization of subscription plans and payment cycles.
- Works alongside HubSpot’s marketing and sales tools for a unified experience.
Cons of HubSpot
- Pricing is steep for smaller agencies focused only on recurring payments.
- Can feel overwhelming if you don’t need a full CRM system.
HubSpot Pricing
What Users Say About HubSpot
Review on G2:
If you have the new company discount as a startup, Hubspot gives you everything you need as a marketer to get your marketing system off the ground professionally at a reasonable cost. Unless you upgrade to their Enterprise package, the tracking on marketing campaigns is awful and almost not worth setting up. – Matthew P.
Review on Product Hunt:
I’m really conflicted about HubSpot. On one side I think it is a great program that you really can customize and shape around your company as you like. On the other side the license model is absurd. Even though we have a fairly expensive subscription, each and every day I’m confronted by more things to buy. – Michael Sahl
7. Pabbly
Pabbly makes managing recurring payments easy and affordable for agencies. You can automate subscriptions, create invoices, and track payments without worrying about transaction fees.
Its one-time pricing model is perfect if you’re looking to keep costs low while still getting essential tools for managing recurring billing.
While using Pabbly, we found its simplicity to be its strongest feature. Setting up subscription plans, applying discounts, and automating billing was quick and straightforward.
The interface is easy to understand, even if you’re new to handling subscriptions. But, it doesn’t include advanced features like multi-currency support or detailed analytics.
If your agency works with global clients or complex subscription setups, you might find it a bit limiting.
When we compared it to Chargebee, we found that Pabbly focuses on keeping things simple and affordable, making it a better choice for smaller agencies.
On the other hand, Chargebee is better suited for agencies needing advanced tools to manage complex billing systems and dynamic subscription changes.
Key Features of Pabbly
Here are the key features of Pabbly that make it a practical choice for agencies:
- Automated Subscription Billing: Pabbly automates recurring billing and generates invoices for subscription payments. This helps you save time and avoid manual follow-ups with clients.
- One-Time Pricing with No Transaction Fees: Pabbly offers a unique one-time pricing structure, meaning you don’t pay monthly subscription fees or transaction charges. This makes it highly cost-effective for agencies.
- Customizable Subscription Plans: You can easily create subscription plans tailored to your client needs. Options include adding discounts, free trials, and fixed billing cycles.
- User-Friendly Interface: Pabbly is designed to be straightforward, making it easy to set up and use even if you’re new to recurring billing systems.
- Invoice and Payment Tracking: Track all invoices and payments from a centralized dashboard. This helps you stay on top of pending and completed transactions.
Pros of Pabbly
- One-time pricing model with no transaction fees.
- Simple setup process for subscriptions and invoices.
- Supports multi-currency payments for global clients.
- Integrates with multiple payment gateways like Stripe, PayPal, and Razorpay.
- Offers a client portal for managing subscriptions.
Cons of Pabbly
- Limited advanced features like proration and detailed reporting.
- Lacks modern design compared to other platforms.
Pabbly Pricing
Alt: Pabbly Pricing
What Users Say About Pabbly
Review on G2:
This subscription service significantly fulfills the need of our organization. But there isn’t any temporary deactivation kind of feature available to temporarily deactivate the forms. In case anyone wants to temporarily pause form submissions, one simply cannot do that. – Jayant G.
Review on Product Hunt:
There are various aspects that made me choose this software in the first place. The availability of multiple payment processors is one of them. Pabbly Subscription could improve on API and can also include more 3rd party integrations. – Akash Kumar
8. ChargeOver
ChargeOver is designed to simplify recurring payments for agencies with advanced billing needs. You can automate invoicing, manage subscriptions, and handle features like proration and tiered pricing.
It also comes with built-in tools to recover failed payments, which helps maintain consistent cash flow.
When we tried ChargeOver, we were impressed by how easily it handled mid-cycle subscription changes. Adjusting pricing plans, upgrading or downgrading subscriptions, and applying discounts were straightforward.
However, the platform’s interface felt a bit dated compared to more modern tools, which could take some getting used to if you value design.
In contrast to FreshBooks, which focuses on simplicity and user-friendliness, ChargeOver excels in handling complex billing setups and providing detailed subscription management.
This makes it a strong choice for agencies with more advanced billing needs.
Key Features of ChargeOver
Here are the key features of ChargeOver that make it an effective tool for agencies:
- Automated Recurring Billing: ChargeOver handles recurring billing cycles automatically, ensuring timely payments. This reduces manual effort and helps you focus on other aspects of your agency.
- Flexible Subscription Management: You can set up customizable subscription plans with options like proration, discounts, and tiered pricing. This makes it easy to adapt to your clients’ specific needs.
- Dunning Management for Failed Payments: ChargeOver includes tools to handle failed payments through automated retries and follow-ups. This helps you recover revenue and maintain consistent cash flow.
- Multiple Payment Gateway Support: The platform integrates with popular gateways like PayPal, Stripe, and Authorize.Net. This ensures your clients can pay using their preferred method.
- Multi-Currency Transactions: ChargeOver supports multiple currencies, making it ideal for agencies serving global clients. It simplifies international transactions and eliminates currency barriers.
Pros of ChargeOver
- Automated recurring billing with features like proration and discounts.
- Handles failed payments with dunning management tools.
- Integrates with popular gateways like PayPal and Stripe.
- Supports multi-currency payments for international clients.
- Provides detailed analytics for subscription performance and revenue.
Cons of ChargeOver
- The user interface feels outdated.
- Requires more time to configure advanced settings.
ChargeOver Pricing
What Users Say About ChargeOver
Review on G2:
The process for adding new products is straight-forward and quick, and it is easy to bulk update product descriptions & prices when needed. Credits entered in Chargeover do not sync with Quickbooks (payments do, but not credits). Refunds can be issued based on percentage but not on a prorated date range. – Verified User
Review on Capterra:
Automated email reminders and the ability for customers to change their own billing information is very helpful. Poor mobile accessibility can be a deal breaker for most. – Andrew L.
Key Features to Consider While Choosing a Recurring Payment System for Agencies
Choosing the right recurring payment system for your agency is essential for streamlining billing and improving efficiency. Here are the key features you should prioritize:
Multi-Currency Support
If you work with international clients, you need a system that supports multiple currencies. This makes billing easier and allows clients to pay in their local currency. It’s a must-have for agencies with a global client base.
Automated Invoicing
Automated invoicing saves you time and reduces errors. The system generates and sends invoices automatically, so you don’t have to worry about manual follow-ups. It ensures clients receive their invoices on time, every time.
Branded Payment Options
Being able to customize invoices with your logo and colors adds a professional touch. It helps build trust and reinforces your agency’s brand. Clients appreciate polished and professional communications.
Subscription Management
Look for features like proration, tiered pricing, and trial periods. These allow you to handle different client needs with ease. Managing subscriptions becomes smoother and more flexible for you.
Dunning Management
Automated retries and reminders for failed payments keep your cash flow steady. You don’t have to chase clients for payments, and it reduces awkward follow-up conversations. It’s a simple way to recover lost revenue.
Multiple Payment Gateways
Give your clients the option to pay using methods they trust, like PayPal or Stripe. This makes payments more convenient for them and improves their experience. More options mean fewer barriers to getting paid.
Client Portal Access
A client portal lets your clients view and manage their payments directly. It makes everything transparent and reduces back-and-forth communication. Clients love having control over their payment details.
Real-Time Analytics
Detailed reports on revenue, payments, and subscriptions help you stay on top of your finances. You can see what’s working and where you need to improve. It’s a great way to make better decisions for your agency.
So, What’s the Best Recurring Payment System for Agencies?
After careful research and testing, Agency Handy stands out as the best choice. It offers automated invoicing, multi-currency billing, and branded payment options in one simple platform.
With Agency Handy, you can automate your entire billing process, saving time and reducing errors. It lets you manage subscriptions, send custom invoices, and integrate seamlessly with major payment gateways. Whether you’re working with global clients or handling complex recurring payments, this system makes everything easier.
What sets Agency Handy apart is its balance of power and simplicity. You don’t need technical skills to use it, and its user-friendly interface helps your team get started quickly.
Besides that, Braintree is a great choice for agencies needing advanced fraud protection and highly customizable subscriptions. For a simple and widely accepted option, PayPal works well with multiple payment methods.
Choose the system that fits your agency’s needs. But if you want a flexible, reliable, and easy-to-use solution, Agency Handy is the way to go.
Conclusion
Picking the right recurring payment system can make a big difference in how you handle billing. Automating payments saves time, prevents mistakes, and makes life easier for both you and your clients.
Some tools offer all-in-one solutions with invoicing and multi-currency support, while others focus on simplicity or advanced customization. Whether you choose a straightforward option like PayPal or a more flexible system, it’s important to find what works best for your agency.
Think about what matters most—ease of use, flexibility, or affordability—and go with a system that helps you stay focused on running your business.
FAQs
Can recurring payment systems handle refunds or cancellations?
Yes, most systems allow you to process refunds and manage subscription cancellations easily. You can customize refund policies and handle mid-cycle cancellations without disrupting the billing process.
Do recurring payment systems support different tax rates for various regions?
Many systems let you apply region-specific tax rates, including VAT or GST, automatically. This is particularly helpful for agencies working with international clients across multiple regions.
Can I offer clients flexible payment schedules with recurring payment systems?
Yes, you can set up custom payment schedules like weekly, monthly, or yearly intervals. Some tools even allow split payments or installment plans to accommodate client needs.
What are some popular recurring payment systems examples?
Some well-known recurring payment systems examples include Stripe and PayPal, which automate billing and secure transactions. For agencies handling client subscriptions, Agency Handy offers built-in recurring payment management alongside client and project tracking.
