6 Best Invoicing Software for Small Businesses in 2025

Have you ever realized how efficient invoicing can elevate your entire business operation? It’s not just about sending bills, it’s about improving cash flow, saving valuable time, and creating a professional image.

That’s where invoicing software for small businesses makes a difference. These tools go beyond basic invoicing, offering features like automation, branding, and integrated payment processing to simplify your operations and enhance your client experience.

We’ve reviewed the top options, focusing on their ease of use, affordability, payment flexibility, and scalability for growing businesses. Here’s a quick overview of the best invoicing software for small businesses:

Quick List of Top Invoicing Software for Small Businesses

• Agency Handy: Comprehensive invoicing solution with white-label branding, automated billing, and client management tools.
• QuickBooks: Full-featured accounting and invoicing software with powerful reporting for financial oversight.
• FreshBooks: Intuitive invoicing and expense tracking with customizable templates and time-saving automation.
• Wave: Free invoicing and accounting platform ideal for freelancers and small business owners.
• Square Invoices: Flexible payment options with advanced invoice tracking and customization tools.
• Zoho Invoice: Free invoicing software with robust features like recurring billing, reminders, and multi-currency support.

6 Best Invoicing Software for Small Business: A Quick Comparison Table

We selected the best invoicing software for small businesses by evaluating their features, ease of use, affordability, and overall value. Here’s a quick comparison of the top tools:

Software	Recurring Billing	Automated Invoicing	Milestone Billing	Payment Reminders	Multi-Currency Support	Client Portal
Agency Handy	✔️	✔️	✔️	✔️	✔️	✔️
FreshBooks	✔️	✔️	✔️	✔️	✔️	✔️
Zoho Invoice	✔️	✔️	✔️	✔️	✔️	✔️
Wave	✔️	✔️	❌	✔️	❌	❌
QuickBooks	✔️	✔️	✔️	✔️	✔️	✔️
Square Invoices	✔️	✔️	❌	✔️	❌	❌

Best Invoicing Software for Small Businesses to Streamline Billing 

Finding the right invoicing software can transform your business operations by simplifying billing, automating reminders, and ensuring timely payments. We’ve selected the top tools based on essential features like recurring billing, payment flexibility, customizable templates, and seamless integration with payment gateways.

1. Agency Handy

Agency Handy is a white-label client portal created to make invoicing and billing easier for small businesses. 

With its intuitive features, you can quickly generate professional, detailed invoices that ensure accurate billing for every client.

You can also customize your workspace to reflect your brand. Add your logo, brand colors, custom domain, and email setup. This gives your invoicing process a polished, professional look that builds trust with your clients.

Additionally, you can choose from various invoice templates and tailor them to match your business style, keeping everything consistent and aligned with your brand.

Agency Handy supports flexible payment structures, allowing you to set up one-time payments, installment plans, or subscription billing. This ensures your invoicing adapts to your business needs and makes it easier for clients to pay you on time.

The platform helps you stay on top of payments with an automated reminder system. 

• For one-time invoices, reminders are sent 1 and 3 days after the payment due date. 
• For subscription payments, clients are reminded 7 days and 1 day before the due date, and again 3 days after. 

These automatic reminders reduce the chance of missed payments and save you valuable time.

The platform integrates with popular payment gateways like Stripe, PayPal, and Wise, along with manual banking options. It also supports multi-currency invoices, making it perfect for handling international clients. You can manage payments across various channels with ease.

In addition to invoicing, Agency Handy provides tools for order management, task tracking, and client communication. All of this is done through a branded portal.

It’s a complete solution for small businesses, helping you manage billing and invoicing, client interactions, and project updates in one convenient place.

Key Features of Agency Handy

Agency Handy offers tools to streamline client management, invoicing, and task management. It’s designed for small businesses to operate efficiently while delivering a professional and branded experience.

Multi-Package Service Catalog

The multi-package service catalog lets you create up to three package tiers. You can set specific prices, display price ranges, and choose to show or hide pricing for clients. You can even add trial periods & FAQs to each service. 

With coupon creation and management, Agency Handy also allows you to offer discounts to attract more clients. 

You can share the catalog with leads through a URL and even be embedded in your website. The self-checkout option speeds up the order process for clients.

Customizable Forms

Agency Handy offers customizable intake forms to gather essential project details. Add text boxes, checklists, and file upload options to ensure all required information is collected upfront.

Intake forms can appear before or after purchase. Order forms allow upselling by letting clients select optional add-ons at checkout. 

CRM

Agency Handy’s CRM centralizes all client and lead data. Store contact details, track interactions, and manage leads through various stages, from inquiries to deal closures, all in one place.

Customizable client portals allow personalized messages that reinforce your branding. These tools help you nurture relationships, streamline communication, and provide a seamless experience for your clients.

Order Management & Task Tracking 

Orders are managed effortlessly with automatic task creation based on selected services. Clients too can request specific tasks for their order.

Assign tasks to team members, set due dates, and prioritize them to ensure timely project completion. The Kanban board provides a clear view of progress. Monitor task status, prioritize low, medium, or high, and ensure orders are completed on schedule with minimal delays.

Team Collaboration and Communication

Assign roles like super-admin, admin, manager, or assignee to team members. This ensures responsibilities are clear and tasks are completed efficiently, keeping your team aligned.

Clients and team members can share feedback directly within the platform. This reduces back-and-forth communication and ensures everyone is updated in real-time without confusion.

Billing and Invoicing 

Automated invoices are generated for each order. Payments can be received via Stripe, Wise, PayPal, or manual banking. Create custom invoices for one-time payments or subscription-based orders.

Automated reminders ensure on-time payments. Subscription reminders are sent 7 and 1 day before due dates and 3 days after. For regular invoices, reminders are sent 1 and 3 days after.

Support and Security

A built-in ticketing system ensures client queries are addressed promptly. Clients can submit tickets directly, or you can create them on their behalf to manage and resolve issues efficiently.

Role-based access control enhances security by limiting data access. Assign roles like super-admin, admin, manager, or assignee to ensure sensitive information is protected from unauthorized access.

Reporting and Analytics

The reporting dashboard provides real-time insights into your business. Track revenue, completed orders, open tickets, and team performance over the past 30 days to make informed decisions.

Workspace Customization

Customize your workspace with your logo, brand colors, and custom domain. Add a personalized client portal sign-in message, attach files, or include specific instructions for clients to maintain professionalism.

Agency Handy makes managing your business efficient and simple. From CRM to invoicing, it’s a comprehensive solution that streamlines your workflow and enhances client satisfaction.

Pros of Agency Handy:

• One-to-one migration support to onboard easily. 
• Granular control over coupon access to customers.
• Trial periods can be offered for service listings.
• The user-friendly platform ensures easy navigation for all.  
• A dedicated support team to promptly resolve any concerns.  
• Affordable plans that fit agencies of all sizes.  

Agency Handy Pricing

Agency Handy offers 3 tier pricing plans for both monthly and annually:

What People Say About Agency Handy?

Rating on Capterra: 5 out of 5

“Agency Handy is an all-in-one solution that has streamlined our operations, improved client satisfaction, and boosted team productivity.” – Priyanka P.

Rating on G2: 5 out of 5

“It helps me sell my services with ease. Also, you can collaborate with your team in serving your customers within the platform.” – Franklin N.

Rating on Product Hunt: 5 out of 5

“If you are handling multiple clients or an agency, try it out. One of the best solutions to manage everything in one place.” – KH Sayed

Rating on Trustpilot: 3.8 out of 5

“I am extremely satisfied with Agency Handy. It has streamlined our client management process and has become an essential tool for our business operations.” – Vikas Patil.

Why Should You Choose Agency Handy for Invoicing?

Clients and businesses have unique needs when it comes to invoicing, and Agency Handy addresses them all effectively. Here’s how:

Common Issues in Invoicing for Small Business	How Agency Handy Solves Them
Lack of Branding Options	Fully customizable invoices with your logo, colors, and branding elements.
Complex Invoicing Processes	A user-friendly platform for creating quick, professional invoices.
Limited Payment Flexibility	Supports one-time, installment, recurring, and milestone-based payments.
Few Payment Methods	Seamlessly integrates with Stripe, Wise, PayPal, and manual banking.
Difficulty Handling Global Clients	Offers multi-currency support for international payments.
Incomplete Billing Details	Provides detailed invoices, partial payments, and milestone billing for precision.

2. Zoho Invoice

Zoho Invoice is a free invoicing tool available for small businesses, freelancers, and entrepreneurs, offering an impressive range of capabilities. 

Despite being completely free, it provides features that rival many paid platforms. With Zoho Invoice, users can create tax-compliant, professional invoices using customizable white-labeled invoicing templates. 

Key features include recurring invoicing, automated payment reminders, and multi-currency support, simplifying billing processes and ensuring timely payments.

The platform extends beyond invoicing with tools for expense tracking, time tracking, and project management, helping businesses maintain accurate records and manage operations more efficiently. 

A secure client portal allows customers to view invoices, approve quotes, and make payments seamlessly. Additionally, Zoho Invoice offers insightful financial reports, helping users make informed business decisions. 

The software integrates with popular payment gateways like PayPal and Stripe. It connects with Zoho’s broader suite of applications, such as Zoho CRM and Zoho Books, for enhanced functionality.

Compared to FreshBooks, Zoho Invoice is a budget-friendly alternative ideal for those starting out or managing tight budgets. While FreshBooks provides advanced accounting features like double-entry bookkeeping, Zoho Invoice focuses on simplicity and essential tools for small-scale operations.

Zoho Invoice’s powerful features, ease of use, and zero cost make it an outstanding choice for small businesses seeking an efficient and professional invoicing solution.

Features of Zoho Invoice

Zoho Invoice is a free, feature-rich invoicing software tailored for small businesses and freelancers. It simplifies billing, tracks expenses, and manages projects:

• Customizable Invoices: Create professional, branded invoices using customizable templates. Add your logo, business colors, and terms to reflect your unique brand identity.

• Recurring Invoices: Automate recurring payments with scheduled invoices. Set the frequency and duration, and let Zoho Invoice handle the rest.
• Payment Reminders: Send automatic, friendly reminders to clients for upcoming or overdue payments, helping you maintain a healthy cash flow.
• Expense Tracking: Log and categorize your expenses effortlessly. Turn billable expenses into invoices for easy reimbursement.
• Time Tracking: Track billable hours for projects directly within the platform. Convert logged hours into accurate invoices for your clients.
• Project Management: Manage project timesheets and link tasks with specific invoices. Collaborate with teams to ensure smooth project execution.

• Client Portal: Offer clients a secure portal to view invoices, approve quotes, and make payments, enhancing their experience and trust.
• Multi-Currency and Multi-Language Support: Handle international clients with ease. Zoho Invoice supports multiple currencies and languages, adapting to global business needs. 
• Financial Reports: Generate detailed reports, including profit and loss statements, best-selling products, and accounts receivable summaries. Stay informed about your business performance.

Pros of Zoho Invoice:

• Free with no hidden fees
• Customizable templates for branded invoices
• Supports online and offline payments
• Automates reminders for overdue invoices
• Supports multi-currency and global clients

Cons of Zoho Invoice:

• Capped at 1,000 invoices yearly
• Lacks integration with Zoho Inventory

Zoho Invoice Pricing:

Zoho Invoice is completely free for small businesses, freelancers, and entrepreneurs. The free plan includes access to all features.

What Do People Say About Zoho Invoice?

Rate on TrustRadius: 10 out of 10

“A grateful fan of Zoho

I am an independent contractor and use Zoho Invoice to simplify my client invoicing process via automation, as well as track business expenses and maintain accurate records of my income for taxes, etc. When I first started out as a contractor, I was using a Google Sheet invoice template which was fine for one or two clients, but was limited in features and required action on my part to edit the template for each invoice.” – Leigh Anne Pearson, Social Media Manager

3. Wave

Wave offers a comprehensive suite of financial tools tailored specifically for freelancers, small businesses, and entrepreneurs. 

Designed with simplicity in mind, Wave’s free invoicing software enables users to create, customize, and send professional invoices in minutes. 

Features like automated reminders, online payment integration (credit cards, bank payments, and Apple Pay), and real-time tracking help businesses streamline cash flow. The Wave mobile app ensures on-the-go convenience, allowing users to manage invoices and payments from anywhere.

Beyond invoicing, Wave provides integrated bookkeeping tools. All invoicing and payment data seamlessly syncs with Wave’s accounting platform, ensuring accuracy during tax season. 

Small businesses can also generate professional estimates, track expenses with its receipt-scanning feature, and manage payroll for both employees and contractors. With 256-bit encryption and PCI Level-1 certification, Wave ensures that your financial data remains secure.

Compared to Zoho Invoice, Wave excels with free accounting, making it an all-in-one solution for small businesses. While Zoho focuses on invoicing, Wave’s bookkeeping, payroll, and receipt tracking offer more robust features. However, Zoho suits those needing advanced automation or Zoho ecosystem integration.

In conclusion, Wave combines invoicing, accounting, and payroll into a user-friendly, secure, and affordable package. It’s ideal for small businesses aiming to save time and improve efficiency.

Features of Wave: 

Wave is an all-in-one financial management solution designed specifically for small businesses and freelancers. 

• Online Payments: Enable customers to pay invoices instantly using credit cards, secure bank payments (ACH/EFT), or Apple Pay. Payments are processed within 1-2 business days for credit cards and 1-7 business days for bank transfers, offering convenience and improving cash flow.

• Integrated Accounting: Wave seamlessly integrates invoicing, payments, and expense tracking into its free bookkeeping software. This automatic synchronization eliminates manual data entry and ensures accurate financial records for tax preparation.
• Receipt Scanning and Organization: Easily scan or upload unlimited receipts via the mobile app, desktop, or email. Wave uses Optical Character Recognition (OCR) to extract data automatically, categorizing and organizing expenses for better bookkeeping.
• Payroll Management: Simplify payroll with features to pay employees and contractors, generate W2 and 1099 forms, and automate tax filings in select U.S. states. Employees can also access their pay stubs and tax forms via a secure portal.

• Estimate Generation: Create detailed estimates with customizable templates, track their status, and convert them into invoices instantly. Impress clients with professional designs tailored to your brand.
• Financial Reporting: Gain insights into your business’s health with detailed financial reports. Track cash flow, profit and loss, and account balances to make informed decisions and spot trends.
• Customer Management: Keep all customer information in one place, including contact details, payment history, and communication records. Easily track who owes what and send reminders to ensure timely payments.

Pros of Wave:

• Free invoicing and accounting tools included.
• Simple, intuitive interface for users.
• Mobile app for invoicing on-the-go.
• Auto-categorizes transactions with Pro Plan.
• Seamless integration with Wave’s bookkeeping.

Cons of Wave:

• Bank connection availability depends on location.
• Processing fees for online payments apply.

Wave Pricing:

Wave Invoicing is free, with an optional premium plan for added features. Here are the details:

Plan	Annual Pricing	Monthly Pricing	Features
Starter Plan	$0	$0	Unlimited estimates, invoices, bills, recordsAccept online paymentsInvoice on-the-go via appManage cash flow and customersSend invoices via links or PDFsBasic bookkeeping and reports
				Pro Plan	$170/year	$16/month	Includes Starter Plan featuresDiscounted online payment ratesAuto-import bank transactionsAuto-merge & categorize transactionsUnlimited receipt capture & expense trackingAutomated late payment remindersAttachments to invoices/estimatesReusable message templatesRemove Wave brandingManage transactions via mobile appLive chat & email support (add-ons)

What Do People Say About Wave?

Rate on G2: 4.6

“Simple billing app for a fair price

What do you like best about Wave?

It is so easy to create bills and automatically send them, duplicate past bills, and set automatic reminders. There are other offerings I don’t currently take advantage of, but for what I use it for it’s brilliant. I moved to Wave from Paypal because Paypal raised their prices without my being aware of it.  I now use Wave for all of my billing.

What do you dislike about Wave?

Sometimes the stats on the dashboard are confusing and more explanations could be helpful. Also, I don’t like how discounts are handled: they show up as a 100% price income + partial return or something silly like that. It’s really confusing, unnecessary, and messes with my stats.” – Elli C. 

4. FreshBooks

FreshBooks is an intuitive client invoicing and accounting platform tailored to the needs of small businesses and freelancers. It simplifies financial management with a user-friendly interface and robust features. 

The platform allows users to create professional, branded invoices with customizable templates and colors, providing flexibility to edit or hide company details. This ensures your invoices consistently reflect your brand identity.

Moreover, it also offers automated billing, allowing users to set up recurring invoices and payment reminders, reducing manual work. 

Expense tracking is effortless with features like bank integration, automatic categorization, and receipt scanning via mobile, making it easy to monitor business spending.

FreshBooks includes essential accounting tools, such as double-entry bookkeeping, automated bank reconciliation, and financial reporting. Users can generate key reports like profit and loss statements and balance sheets, offering a clear view of financial health. 

Time tracking integrates seamlessly with invoicing, ensuring accurate billing for client projects. Other standout features include a secure client portal, multi-currency support for international transactions, and payroll management for small teams.

While FreshBooks emphasizes simplicity and usability, QuickBooks offers more advanced tools like inventory tracking, detailed reporting, and extensive integrations. 

For small businesses prioritizing ease of use and core financial functionality, FreshBooks is a reliable, cost-effective solution for billing your clients.

Key Features of FreshBooks

FreshBooks is a versatile invoicing and accounting software tailored to small businesses and freelancers. 

• Customizable Invoicing: Create branded invoices using customizable templates, colors, and layouts. FreshBooks allows you to add your logo, adjust details, and even hide or edit specific company information directly on the invoice.

• Automated Billing: Set up recurring invoices and automated payment reminders to ensure consistent cash flow. These features save time and reduce the risk of late payments, streamlining your billing process.
• Expense Tracking: Easily categorize and track expenses with automated bank feeds, receipt scanning, and multi-currency support. 
• Time Tracking: Track billable hours within the platform and integrate them into your invoices.
• Automated Tax Preparation: Categorize expenses with tax-friendly labels and generate detailed tax reports, making tax filing simple and stress-free for you or your accountant.

• Financial Reporting: Generate essential financial reports such as profit and loss statements, cash flow summaries, and balance sheets. FreshBooks provides insights into your financial health for smarter decision-making.
• Client Portal: Offer clients a secure portal to view invoices, track project updates, and make payments. This feature enhances transparency and creates a professional client experience.
• Project Management: Track projects, assign tasks to team members, and monitor budgets within the platform. This feature keeps everyone aligned and ensures projects are completed on time.
• Payroll Management: Manage payroll for your employees and contractors with automated tax calculations, direct deposits, and compliance tools, all seamlessly integrated into your FreshBooks account.

• App Integrations: FreshBooks connects with over 100 third-party apps, including PayPal, Stripe, Shopify, and Gusto, to enhance your workflow and expand your business capabilities.

Pros of FreshBooks:

• Easy for non-accountants to navigate
• Create branded, professional invoices effortlessly
• Track billable hours and expenses seamlessly
• Simplifies recurring invoices and payment reminders
• Manage finances from any device

Cons of FreshBooks:

• Problems with electronic payment options
• Fewer integrations compared to QuickBooks

FreshBooks Pricing

 FreshBooks has a 3-tiered pricing system. Here are the details of the plans: 

Pricing Tier	Annual Pricing	Monthly Pricing	Features
Lite Plan	$165	$6	5 billable clientsUnlimited invoicesExpense entriesEstimates and time tracking
Plus Plan	$287	$10	Everything from the Lite packageplus 50 billable clientsdouble-entry accountingscheduled late fees, and client retainers
Premium Plan	$522	$18	Unlimited billable clients and all Plus featuresPlus project profitability tracking and customized email templates

What Do People Say About FreshBooks?

Rate on Capterra: 5 out of 5

“My life was a mess until I started using Freshbooks.

Overall: When I think about using Quickbooks or Excel I start to have a panic attack. When I think about using Freshbooks I get a refreshing feeling of a calm, relaxing wind.

Pros: I record my time and expenses and it automates everything else.

Cons: I don’t have any complaints. It just works and seems simple and easy.” – Josh G. 

5. QuickBooks

QuickBooks is a robust accounting software designed to cater to both small businesses and accountants. It simplifies financial management by automating key processes like client billing, expense tracking, and income monitoring. 

With seamless integration to bank accounts, QuickBooks ensures real-time syncing of financial data, eliminating the need for manual data entry. This not only saves time but also provides small businesses with accurate insights into their cash flow, enabling better decision-making. 

Additionally, it tracks profitability, allowing business owners to keep a close eye on their financial health.

For accountants, QuickBooks offers advanced features such as bank reconciliation, customizable invoicing, and efficient expense categorization. 

Users can attach receipts, manage financial records effortlessly, and generate detailed reports like profit and loss statements, balance sheets, and cash flow analysis. These insights provide a comprehensive understanding of a company’s financial performance.

The platform offers invoicing with expense management and advanced accounting tools. Agency Handy, on the other hand, combines invoicing with features that support the entire client journey, from customer acquisition and client onboarding to order fulfillment.

Overall, QuickBooks is ideal for businesses needing strong accounting tools. Its advanced expense tracking, financial reporting, bank integration, and automation features simplify and streamline comprehensive financial management.

Further Read: QuickBooks VS HoneyBooks

Key Features of QuickBooks

Managing your business finances can feel overwhelming, but QuickBooks Online simplifies the process with these standout features:

• Customizable Invoicing: Design professional invoices that reflect your brand by adding your company logo and customizing details. Send invoices via email and monitor payment statuses in real-time for better cash flow management.
• Automated Bank Feeds: Link your bank accounts and credit cards to QuickBooks for seamless transaction syncing. This eliminates the need for manual entry and ensures accurate, up-to-date financial data.
• Inventory Management: Monitor stock levels, set reorder alerts, and oversee inventory across different locations. QuickBooks ensures you maintain optimal stock and avoid running out of essential items.

• Multi-Currency Support: Simplify international transactions by managing multiple currencies. It automatically updates exchange rates, providing precise records for financial reporting and global business dealings.
• Time Tracking: Log billable hours for employees and contractors with ease. Sync time tracking directly with invoicing to ensure accurate billing for work completed.
• Payroll Management: Streamline payroll for your team by automating calculations and direct deposits. QuickBooks handles payroll taxes and ensures compliance with regulations, making payroll management stress-free.
• Customizable Chart of Accounts: Build a tailored chart of accounts that fits your business needs. This feature allows you to organize and categorize transactions for improved financial tracking and reporting.
• Financial Reporting: Generate comprehensive financial reports, such as profit and loss statements and cash flow overviews. Use these insights to track your financial performance and make well-informed decisions.

Pros of QuickBooks:

• Extracts receipt details from uploaded photos
• Tracks cash flow, invoices, and expenses
• Reduces the need to hire accountants
• Helps with federal and state tax reporting

Cons of QuickBooks:

• Bank feed may miss transactions unnoticed
• Limited project tracking for class and items

QuickBooks Pricing

QuickBooks has a four-tier pricing system with annual and monthly payment options. Here are the details:

Pricing Tier	Annual Pricing	Monthly Pricing	Users	Features
Simple Start	$102	$9.50	1 user + accountant	Track income & expensesSend custom invoices & quotesConnect bank accountsTrack GST and VATAccess insights & reportsUse on any deviceFree supportSecure cloud storageAccountant accessReports and dashboardsUnlimited invoicesProgressive invoicingFor 1 user + accountant
Essentials	$150	$14	3 users + accountant	All Simple Start featuresManage bills & paymentsTrack employee timeMulti-currency supportFor 3 users + accountant
Plus	$215	$20	5 users + accountant	All Essentials featuresRecurring transactions & billsTrack inventoryTrack project profitabilityManage budgetsFor 5 users + accountant
Advanced	$410	$38	25 users + accountant	All Plus featuresAutomate workflowsCustom reporting fieldsCustomize dashboardsCustomize role permissionsBackup online & restore dataManage revenue recognitionFor 25 users + accountant

What Do People Say About QuickBooks?

Rate on Capterra: 4.3 out of 5

“The top-rated accounting program for SMBs!

Overall: Since I’m also an accountant and bookkeeper for a few other small firms, I use it for their payroll and financial records as well. Regularly, I utilize the whole software for my company’s payroll, time tracking, and accounting needs. To streamline accounting, I recommend that all of my customers switch to QuickBooks.

Pros: All of our financial records, including bookkeeping, accounting, payroll, and budgeting, are maintained in QuickBooks Online. The program’s principal user is me, but I’ve also sent copies to the company’s grant writer, accountant, treasurer, and auditor.

Cons: Cleaning up the books is a fantastic idea in theory, but the execution fell well short of expectations. It would have been better if they had questioned my role in the organization more thoroughly before making the changes.” – Laura H. 

6. Square Invoices

Square Invoices is a versatile invoicing tool designed to empower small businesses with an all-in-one solution for managing payments. 

It enables users to send unlimited professional-looking invoices, estimates, and contracts, helping them secure approvals and payments faster. 

Businesses can customize invoices with their logos, colors, and fields, ensuring branding consistency. With support for various payment methods like credit cards, Apple Pay, Google Pay, ACH, and Afterpay, it provides unmatched flexibility for customers.

One of its standout features is real-time tracking, which allows users to monitor when invoices are sent, viewed, and paid, all from a centralized dashboard or mobile app. 

Automation is another key advantage, offering recurring billing, auto-reminders for due or late payments, and automatic conversions of accepted estimates into invoices. These features significantly save time and reduce the hassle of chasing payments.

Square Invoices also supports project management by tracking open and completed projects, saving critical documents, and organizing payments in one workspace. 

It provides insightful reporting to analyze cash flow, employee performance, and service profitability across locations, helping businesses make informed decisions.

The software has advanced features like milestone payments, batch invoicing, and reusable templates, catering to growing businesses.

Compared to Wave, Square Invoices stands out with its robust in-person payment processing and seamless integration with Square hardware and other tools. While Wave offers free accounting capabilities, Square excels in payment flexibility, customization, and project tracking.

Square Invoices is an ideal choice for small businesses needing a scalable invoicing solution with advanced payment options and project management.

Key Features of Square Invoices

Square Invoices simplifies billing with professional tools, flexible payments, and seamless project management features.

• Unlimited Invoices and Estimates: Send unlimited professional invoices, estimates, and contracts for free, with options for customization like logos, colors, and fields.
• Flexible Payment Options: Accept payments via credit cards, Apple Pay, Google Pay, ACH bank transfers, Afterpay, Cash App, or in-person payments using Square hardware.

• Recurring Billing and Auto-Reminders: Automate recurring invoices for repeat customers and send payment reminders to reduce overdue payments.
• Real-Time Tracking: Track the status of invoices, from delivery to payment, in real time on desktop or mobile devices.
• Customizable Templates: Use reusable templates and custom fields for invoices, estimates, and contracts, ensuring branding consistency and time savings.

• Milestone-Based Payments: Break payments into milestones for large projects, making it easier to manage and collect payments over time.
• Auto-Convert Estimates to Invoices: Automatically convert approved estimates into invoices, streamlining the payment process.
• Project Management Workspace: Track open and completed projects, organize files, and manage payments from a centralized workspace.
• Powerful Reporting: Access insightful reports on cash flow, employee performance, and service profitability to make data-driven decisions.

• Integration with Square Ecosystem: Seamlessly integrate with Square Point of Sale, Virtual Terminal, Appointments, Online Store, and third-party tools like QuickBooks and FreshBooks.

Pros of Square Invoices:

• Professional templates enhance brand credibility.
• Automates reminders for overdue payments.
• Milestone-based payments streamline project billing.
• Real-time tracking of invoice status.
• Batch invoicing saves time and effort.

Cons of Square Invoices:

• Offline payment tracking requires manual input.
• Milestone billing requires a Plus subscription.

Square Invoices Pricing: 

Square invoices has a free plan that will fit most small businesses and a paid plan that offers more advanced features. Here are the details. 

Plan Name	Annual Pricing	Monthly Pricing	Key Features
Free	$0/year	$0/month	Unlimited invoices, estimates, and contractsBasic invoice customization (logo and colors)Recurring invoices and automatic remindersBasic reporting and cash flow trackingOnline payment acceptance (processing fees apply)
Plus	$240/year	$20/month	All Free Plan featuresAdvanced customization (templates, layouts, custom fields)Milestone-based payment schedulesBatch invoicingMulti-package estimatesProject tracking and organizationDiscounted payment processing rates

What Do People Say About Square Invoices?

Rate on Capterra: 4.7 out of 5

“The BEST

Overall: Amazing! Have always received good quality products, great customer service, and amazing online products and services!

Pros: It’s super quick and easy to get paid using this software. And you can use it anywhere!

Cons: I have no real cons. It does what I expect and need it to.

Reasons for Choosing Square Invoices: Because I already knew of their card processing services and had that so I figured why not keep it in the family and I’m so glad I did!” – Kristen D., Baker. 

What to Consider When Choosing Invoicing Software for Small Businesses

Selecting the right invoicing software for your small business is key to streamlining your billing processes and maintaining a professional image. Here are essential features to consider:

Custom Branding

Your invoicing software should allow you to fully customize your invoices with your logo, brand colors, and a custom domain. Branded communication not only reinforces your professionalism but also builds trust with clients by making every interaction look polished and consistent.

Flexible Payment Options

Choose software that supports a variety of payment structures, such as one-time payments, recurring billing, milestone-based payments, or installment plans. Flexible options make it easier to cater to diverse client needs and ensure timely payments.

Payment Gateway Integration

Seamless integration with popular payment gateways like Stripe, PayPal, and Wise is essential. These integrations enable quick, secure transactions for your clients, improving their experience and accelerating cash flow.

Automated Invoicing and Reminders

Automation saves time and ensures nothing falls through the cracks. Look for invoicing software that automates recurring billing and sends payment reminders to clients. This helps maintain a steady cash flow while reducing manual effort.

Client Portal

A branded client portal allows clients to view invoices, payment history, and project updates in one centralized place. This feature enhances transparency and adds a professional touch to your client interactions.

Multi-Currency Support

For businesses dealing with international clients, multi-currency support is vital. It simplifies global transactions, enabling you to expand your business without the hassle of manual currency conversions.

Secure Data Management

Security should be a top priority. Ensure the software has robust data protection measures to safeguard sensitive financial information. This builds client confidence and ensures compliance with regulations.

What’s The Best Invoicing Software for Small Businesses?

Agency Handy is a top invoicing solution for small businesses, offering professional invoice creation and payment tracking. Its white-label branding options let you customize invoices with your logo, colors, and a custom domain, enhancing your business’s professional image.

The platform excels in flexibility, supporting one-time payments, recurring billing, installment plans, and milestone-based billing. Seamless integration with Stripe, PayPal, and Wise ensures smooth transactions for local and international clients.

Final Words

Choosing the right invoicing software can transform how you manage your billing and payments, making processes more efficient and professional. The right tool not only simplifies invoicing but also enhances your brand image and improves client satisfaction.

Whether you’re looking for features like recurring billing, automated reminders, or multi-currency support, there’s a solution tailored to your needs. Take the time to explore your options, find the software that aligns with your business goals, and take the hassle out of invoicing today!

FAQs

Can invoicing software handle recurring payments and reminders?

Yes, most modern invoicing tools support recurring billing and automated payment reminders. These features save time, reduce late payments, and improve cash flow management.

Is there free invoicing software for small businesses?

Yes, platforms like Wave and Zoho Invoice offer free invoicing tools with robust features, making them ideal for small businesses with tight budgets.

How customizable are invoicing software solutions?

Most invoicing platforms allow customization, including adding logos, brand colors, and personalized templates. Advanced tools even let you create milestone-based billing or use custom domains to reinforce your brand.

Can invoicing software handle international clients?

Yes, features like multi-currency support allow businesses to invoice and receive payments from global clients without manual conversions, simplifying international operations.

Is invoicing software secure?

Most invoicing platforms implement robust security measures, such as data encryption and secure payment gateways, to protect sensitive financial information and ensure compliance with regulations.